Information pursuant to Art. 13 EU REGULATION 679/2016 (hereafter ‘GDPR’)
In compliance with current regulations on personal data protection, the Fondazione Politecnico di Milano (hereafter, ‘Fondazione’) provides the following information regarding the processing of the personal data of parents or legal guardians and Students. The processing falls in line with the principles of correctness, lawfulness and transparency, and will be carried out protecting the subjects’ rights and basic liberties. More specifically, note the following:
1. DATA CONTROLLER
Pursuant to Art. 13 of the GDPR, Fondazione Politecnico di Milano, in the person of its pro tempore legal representative, with offices in Piazza Leonardo Da Vinci no. 32, Milan, Telephone: 02 2399 9150, VAT code: 04080270962, operates as data controller for the processing of personal data (‘Data Controller’).
The Data Controller has appointed a Data Protection Officer – DPO, Michela Maggi, whom the interested party may contact at the following addresses: firstname.lastname@example.org and/or email@example.com.
2. CATEGORIES OF PROCESSED DATA
The Fondazione Politecnico di Milano collects and processes the following categories of personal data:
data that allows for direct identification, such as name, surname, home address, nationality, province and town of residence, phone and/or mobile phone number, tax code, email address/es of parents and/or the student, and the images of the students.
3. PURPOSES OF DATA PROCESSING
The data collected by the Fondazione will be processed for the purposes of:
(i) performing all the activities necessary for and related to the application phase, evaluating applications received for the TechCamp@POLIMI initiative;
(ii) application and subsequent enrolment in TechCamp@POLIMI;
(iii) with regard to the student’s image, for the purposes of promoting the Fondazione, educational/teaching and institutional purposes and dissemination of the project.
4. LEGAL BASIS OF THE DATA PROCESSING
The legal basis for the processing in points (i) and (ii) consists of the need to implement the contractual relationship, which governs participation in TechCamp@POLIMI, and the need to fulfil legal obligations. Providing your data for the above-mentioned purposes is nonetheless necessary, and refusal to provide it would make participation in the initiative impossible.
The legal basis for the processing referred to in point (iii) is the consent granted by the data subject and/or parents prior to the processing itself.
5. NATURE OF THE PROVISION OF PERSONAL DATA
As regards the processing of personal data for the purposes referred to in points (i) and (ii) consent is mandatory for the Data Controller to fulfil the obligations deriving from the contractual relationship with the data subject. As regards point (iii), consent is optional. If the data subject or whoever has parental responsibility does not grant consent for the above-mentioned purposes, the image will not be circulated for the purposes of the potential consent, without this involving damaging consequences or effects for the data subject and for the other services requested.
If the data subject has granted consent and at a later stage should withdraw it or oppose the processing of his/her image, his/her data will be deleted as quickly as possible.
6. PROCESSING METHODS
Processing will occur using paper, digital and/or electronic media, with logic and forms in compliance with current provisions that require the adoption of suitable measures to guarantee a proper level of security.
Data processing will be carried out inside the Fondazione facility by people authorised or in charge
of processing, designated in writing and required to operate within the limits and in compliance with the instructions
provided by the Fondazione.
As regards images of minors, these may be processed within the limits set forth in the release statement.
7. RETENTION PERIOD
Your data will be retained for the period of time necessary to achieve the purposes for which it was collected, to the extent required to fulfil legal and tax obligations and nevertheless no longer than 10 years from the end of the relationship/contract between you and the Fondazione. If an Event benefits from public funds, the data will be retained for the period (the ‘necessary retention period’) of 10 years from the date of the report required for the funding entity and/or the entity that established the tender or funding; or for the longer retention period possibly imposed by legal provisions or regulations (the starting date of the necessary retention period may therefore fall after the date of the end of the contractual relationship). Data regarding images will be retained for a period of 48 months after publication and will then be destroyed.
8. COMMUNICATION OF DATA
Personnel of the Fondazione may have access to and process your data as an authorised person to perform their duties. To fulfil the purposes envisaged and within the limits thereof, your personal data may also be communicated to third parties belonging, for example, to the following categories:
- – TechCamp@POLIMI academic committee for the admissions phase in the pre-selection of collaborators and external consultants;
- – subjects operating in education;
- other parent/subsidiary/associated bodies and structures such as the Politecnico di Milano, the subsidiary PoliHub Servizi S.r.l. (certified business incubator) and others, all within the European Union, for the purposes of exchanging services between the bodies themselves and for internal administrative purposes, as well as the company in which you are employed, subjects who will be granted licenses and sublicenses for images, including the Politecnico and sponsors of TechCamp@POLIMI which will process them together with identification data as independent data controllers.
These entities will process your data as Data supervisors or as distinct, independent Data Controllers.
9. DATA SUBJECT RIGHTS
As regards the processing of the abovementioned data, you may exercise the rights referred to in Articles 15 et seq. of EU Regulation 2016/679. More specifically, you have the right to:
1) obtain confirmation of the existence or inexistence of personal data processing and its communication in intelligible form;
2) ask the Data Controller for access to your personal data, as well as the right to data portability;
3) update, correct inaccurate data or, when interested, integrate incomplete data;
4) wholly or partially oppose: a) the processing of your personal data for legitimate reasons, even if pertinent to the purposes of the collection; b) the processing of your personal data for the purposes of institutional communications.
5) require the Data Controller to delete your personal data without unjustified delay, if the grounds provided for by Art. 17 of the GDPR exist;
6) withdraw your consent at any time without affecting the lawfulness of the processing based on the consent granted
before withdrawal, in the cases provided for by law;
7) lodge a complaint with a supervisory authority;
8) require the limitation of processing when one of the situations provided for by Art. 18 of the GDPR exists.
The data subject may exercise the above-mentioned rights by sending a notification
to Fondazione Politecnico di Milano, Piazza Leonardo da Vinci no. 32, Milan, or by writing to the following email: firstname.lastname@example.org.
If you would like to send a message to the directors of TechCamp@POLIMI using the contact form on the website, you will be asked for your name, surname, email address and telephone number.
This data will be used solely to answer your request.
If you decide to subscribe for the TechCamp@POLIMI Newsletter, only your email address will be used for this purpose.
You may unsubscribe from the service independently at any time by following the procedure illustrated in the footer of the Newsletter.
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TechCamp@POLIMI uses secure protocols to communicate and transfer data (such as HTTPS). We anonymise data where possible. We systematically monitor our systems for possible vulnerabilities and attacks. We constantly update our codes.
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